2023 Central Oregon BBQ, Brews & Whiskey Festival Adventure Marketplace Application

Friday June 2nd 4-10pm & Saturday June 3rd 11am-10pm

Join us at the Central Oregon BBQ, Brews & Whiskey Festival located at the Deschutes County Fairgrounds! The event will feature beer and whiskey tastings along with food vendors offering traditional and modern BBQ styles. There will be live music to get you dancing and an Outdoor Adventure Marketplace to satisfy your thrill-seeking spirit.

Our Outdoor Adventure Marketplace will highlight local professional businesses and nonprofits. We are seeking businesses that specialize in bringing fun and a sense of adventure into our daily lives, whether it be at home or on the road! Introduce your product or service to event goers as they enjoy local fare. Provide demos and information to educate event-goers about what makes your product or service unique. Sign up to exhibit with us and meet thousands of potential customers at the newest public gathering in Central Oregon.

For questions, please contact Lesley by email at ​lesley@layitoutevents.com​ or by phone at 541-647-8766.

ADA: 
In an effort to make the CO BBQ Fest and all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines: • Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide. • All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides. • Price lists should be hung 36-39 inches from the ground .

Clean up:
 Vendors must take every precaution to keep their area clean. If any trash is left behind by a vendor, the deposit will be used to return the site to pre-event conditions. Please check in with a LIOE representative before you leave so we can inspect your site.

Directions and Setup:
 CO BBQ Fest is located at the Deschutes County Fairgrounds. Directions and setup information will be emailed to vendors one week prior to the event.

Fees:

• $350 for 10×10 Inline Space
• $500 for 10×10 Corner Space
• $650 for 10×20 Inline Space
• $1,000 for 10×20 Frontline Space
• $2,500 for 20×20 Frontline Corner Space Sponsorship
• Please submit booth fees after receiving your invoice.

Fire Code: 
All vendors must follow the Deschutes County Fire Code for setup. Please see the attached document “Special Event Guidelines”.

Hours of Operation:
 Friday 4pm – 10:00pm & Saturday 11am-10:00pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be allowed to return for future events and their deposits will be cashed.

Inclement weather:
 The CO BBQ Fest takes place outdoors. Please be prepared for weather conditions. The CO BBQ Fest will take place in rain, snow or shine as well as in high-wind and/or extremely cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth structure is secured on all four legs with weights to maintain stability. If your booth is not weighted, you will be asked to break it down.

Insurance:
 Please have your insurance company create a certificate of insurance for each entity listed below: • CO BBQ Fest 704 NW Georgia, Bend, OR 97701
 • Lay It Out, Inc 704 NW Georgia Ave, Bend, OR 97701
 • The Deschutes County Fairgrounds, 3800 SW, SE Airport Way, Redmond, OR 97756

Please send all certificates to vendors@layitoutevents.com.

Certificates must be received two weeks prior to event start date.

Power:
 We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per 15-amps. Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. List all appliances and amps at the end of this application.

We may tag your social media pages in our social marketing posts and may link to your social media pages from www.centraloregonbbq.com. In addition, we may occasionally share your content in an effort to feature goods/services that will be highlighted at the event.

hereinafter referred to as “Vendor” and ​Central Oregon BBQ, Brews & Whiskey Festival, Lay It Out Events & The City of Redmond h​ereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in ​Central Oregon BBQ, Brews & Whiskey Festival​ the undersigned hereby agrees to the following:

1.1.Vendor shall indemnify and hold harmless the Committee from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages or expenses caused by negligent acts, statements, errors or omissions of Vendor and its agents.

1.2.Vendor will indemnify, defend, and hold Lay It Out Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including without limitation any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor’s Personnel performing the Services under this Agreement.

1.3Contractor will maintain adequate and reasonable liability insurance covering Contractor’s performance under this Agreement. At any time, upon Lay It Out Inc.’s request, Contractor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Contractor acknowledges that Lay It Out Inc. will not provide insurance coverage for Contractor.

1.4.Contractor will maintain in force any workers’ compensation and unemployment insurance required by law relating to Services performed under this Agreement and will at any time, upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.

1.5 Vendor agrees to abide by the rules and regulations of Central Oregon BBQ, Brews & Whiskey Festival. Vendor understands that they may not be asked to participate in future Central Oregon BBQ, Brews & Whiskey Festival events if they are in violation of Central Oregon BBQ, Brews & Whiskey Festival policies and they will lose their deposit.

Vendor agrees to abide by the rules and regulations of the CO BBQ Fest. Vendor understands that they may not be asked to participate in future CO BBQ Fest events if they are in violation of CO BBQ Fest policies and they will lose their deposit.
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